Legislative Information Specialist II

<p style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;text-align:justify;" data-pasted="true">The <a href="https://seattle.gov/cityclerk" data-uw-rm-brl="PR" data-uw-original-href="https://seattle.gov/cityclerk">Office of the City Clerk</a> (OCC) is recruiting for one (1) Legislative Information Specialist II to serve in a temporary non-benefited assignment until August 25, 2026.&nbsp;</p><p style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;text-align:justify;"><br></p><p style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;text-align:justify;">The Office of the City Clerk is central to government transparency and strives to instill public confidence and encourage public engagement by ensuring that the highest standards of integrity are met throughout the legislative process and in management of the public record. Legislators, policymakers, lawyers, architects, planners, scholars, students, and many others throughout the city and across the country rely on our resources to do their work.</p><p style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;text-align:justify;"><br></p><p style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;text-align:justify;">The Legislative Information Specialist II contributes to this mission by providing timely access to legislative documents and other City information; exercising responsible stewardship of records filed with our office; offering courteous, comprehensive, and outstanding service to the public and to City staff; and ensuring the quality and accuracy of the information we make available.</p><p style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;text-align:justify;"><br></p><p style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;text-align:justify;">This is an exciting opportunity to put your skills to use managing legislation and other records and help people navigate and use them.</p><p style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;"><br></p><p style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;"><strong>YOU WILL BE SUCCESSFUL IN THIS POSITION IF YOU:</strong></p><div style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><ul style="margin-bottom: 3pt; margin-left: 48.95px;"><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;">Are passionate about public service.</li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;">Understand the characteristics of a wide variety of types of documents, and understand the way people engage with and use them</li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;">Clearly and patiently communicate complex information to customers&nbsp;</li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;">Are organized, can plan your work to meet deadlines, and can work on multiple assignments simultaneously</li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;">Enjoy working independently in a team setting and taking the initiative to suggest process improvements</li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;">Are able to learn and use complex customer service and data management systems&nbsp;</li></ul></div><p style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;"><br></p><p style="margin:0in;"><strong>YOU WILL BE PREPARED FOR THIS ROLE IF YOU HAVE THE FOLLOWING KNOWLEDGE, SKILLS, AND ABILITIES</strong></p><div style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><ul style="margin-bottom: 3pt; margin-left: 0in;"><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><span style="color:inherit;">Knowledge of public affairs and Mayor-Council government structure.</span></li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><span style="color:inherit;">Experience working with legal documents, property records, or historical documents.</span></li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><span style="color:inherit;">Experience creating and editing database records.</span></li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><span style="color:inherit;">&nbsp;The ability to discern a customer’s information needs and match it to the resources available.</span></li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><span style="color:inherit;">Ability to effectively present materials to groups in meetings or instruction sessions.</span></li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><span style="color:inherit;">Demonstrated commitment to a high level of customer service.</span></li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><span style="color:inherit;">Demonstrated ability to work effectively and equitably with diverse colleagues and customers.</span></li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><span style="color:inherit;">Excellent keyboarding skills (typing speed at least 50 WPM)</span></li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><span style="color:inherit;">Proficiency with Microsoft 365 and Adobe products.&nbsp;</span></li></ul></div><p style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;"><br></p><ul style="margin-bottom: 3pt; margin-top: 0in;" type="disc" data-pasted="true"><li style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;">Provide information, referrals, and research assistance in person, over the phone, and by e-mail to users of City records including current and historical legislation, the Seattle Municipal Code, City Council meeting records, and other materials in a variety of formats (textual and audio, digital and analog)</li><li style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;">Staff a service desk, providing OCC services and referrals to City employees and members of the public</li><li style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;">Guide customers in the effective use of the Office of the City Clerk’s resources, tools, and equipment</li><li style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;">Assist in the administration of the City of Seattle’s domestic partnership registration program and process cash, check, and online payments</li><li style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;">Assist the public disclosure unit in responding to public records requests by helping with navigating Information Services databases</li></ul><ul style="margin-bottom: 3pt; margin-top: 0in;" type="disc"><li style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;">Track, file, manage, and report on a wide variety of paper, microfiche and electronic documents</li><li style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;">Enter and edit information in multiple databases, and review data-entry performed by other staff for accuracy</li><li style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;">Catalog paper and electronic documents (text and audio)</li><li style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;">Prepare historical documents for microfilming, scanning, and long-term preservation</li><li style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;">Scan paper records&nbsp;</li><li style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;">Research, troubleshoot, and resolve database errors or discrepancies</li><li style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;">Assist with the administration of public ballot measure processes</li><li style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;">Participate in&nbsp;teams working to improve processes, develop procedures, implement enhancements to access, or resolve problems</li><li style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;">Other assigned duties or projects within the position classification, as assigned.</li></ul><p style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;text-align:justify;" data-pasted="true"><strong><em>You will be effective in this role if you have the experience, skills, abilities, and knowledge listed below through a combination of work, education, and life experience as demonstrated in your resume, cover letter, and answers to supplemental questions:</em></strong></p><div style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><ul style="margin-bottom: 3pt; margin-left: 0in;"><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><span style="color:inherit;">One year of college coursework in research methods and data analysis, plus two years of experience collecting and analyzing data. Basic knowledge of computer software and database management require.</span></li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><span style="color:inherit;">One year of research and reference experience in a library or similar information service, using a wide range of information sources.</span></li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><span style="color:inherit;">One year of experience indexing legal or historical documents using controlled vocabularies, or materials of similar complexity.</span></li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><span style="color:inherit;">Two years of experience doing research and reference work related to government or closely related topics.</span></li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><span style="color:inherit;">Strong experience working with digital image and audio files, including using tools to edit and manage these formats.</span></li></ul></div><p style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;" data-pasted="true"><strong><span style="color:inherit;">Work Environment/ Physical Demands</span></strong></p><p style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;"><span style="color:inherit;">This position will primarily be onsite at the Seattle City Hall: 600 Fourth Ave. 3rd Floor, Seattle, WA. Alternative Work Arrangements, including remote work, may be considered after training is completed, and will be based on operational needs. Occasional lifting of up to 40 lbs. may be required.</span></p><p style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;"><br></p><p style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;"><br></p><p style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;"><strong><span style="color:inherit;">Total Compensation and Benefits</span></strong></p><p style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;"><br></p>The full salary range for this position is $38.45 - $44.73 per hour.&nbsp;<br><p style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;"><span style="color:inherit;">Temporary employees will receive a minimum of $38.56 per hour, plus 5% premium pay in lieu of full City Benefits. They will be represented by ProTech-17 and are eligible for sick-safe leave and state/Federal mandated leave.&nbsp;</span></p><p style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;"><br></p><p style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;"><strong><span style="color:inherit;">APPLICATION INSTUCTIONS:</span></strong></p><div style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><ol style="margin-bottom: 3pt; margin-left: 49.1px;"><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><span style="color:inherit;">Complete a NEOGOV online application and supplemental questions by 4 PM on Tuesday, February 17, 2026.</span></li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><span style="color:inherit;">Attach a PDF of your cover letter.</span></li><li style="margin-top:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in;"><span style="color:inherit;">Attach a PDF of your resume.</span></li></ol></div><p style="margin-top:0in;margin-right:0in;margin-bottom:0in;margin-left:0in;"><br></p>